How to electronically sign and notarize forms and documents?

The Village’s forms are fillable PDF’s which means they can be completed and signed electronically.

To complete the entire form electronically you must obtain a verifiable digital signature. *See digital signature information below. If you choose not to obtain a verifiable digital signature, you may print the completed form, sign before a Notary, have the Notary stamp applied, scan and save the form then upload through CityView Portal as a submittal.

NOTE: A verifiable digital signature is in lieu of the Notary stamp.

Completing the entire form(s) electronically:

Download the form(s) and input the necessary information in the areas provided and save. Then upload the document through CityView Portal as a submittal.

*Digital signature(s) must be verifiable. Self-signed or self-issued digital signatures do not have a Trusted Certificate (TC) and therefore cannot be verified. You can obtain a digital signature through a reputable third-party Certificate Authority (CA) who will hold your electronic signature’s Trusted Certificate (TC). When you apply your digital signature to a form, we can verify the signature(s) through the Certificate Authority.

If you are completing a form that requires two or more signatures, ensure all previous signer(s) allow for editing. Otherwise, only the final signature will be verifiable.

The Village does not endorse one CA over another. You can Google for CA selections or Adobe offers an Approved Trust List (AATL). Click HERE for Adobe’s CA list.

Show All Answers

1. Why register for CityView Portal?
2. How to create and activate a portal account?
3. How to register for contractor license? (Required to do work in the Village)
4. How to renew contractor license? (Required Annually)
5. How to renew your planning applications? (Vacation Rental, Dog Friendly Restaurant, A-Frame Sign)
6. How to add a contact to an existing application?
7. How to link portal accounts?
8. Why can't I find my Building Permit or Planning Application?
9. Where can I find forms?
10. How to electronically sign and notarize forms and documents?
11. How to submit a building permit application?
12. How to submit a planning application?
13. How to file a code enforcement complaint?
14. How to apply for a political signage permit?
15. How to save your application to complete at a later time?
16. How to pay fees on an existing application?
17. How do I obtain my Permit Card?
18. How to request annual fire inspection? (Commercial Buildings)
19. How to request a fire & life safety inspection? (Vacation Rentals)
20. How to request a building inspection?
21. How to cancel an inspection request?
22. How to submit corrections or additional documents?
23. How to upload documents?
24. How to add a contact to an electronically submitted application?
25. How to submit a revision to a building permit application?
26. How to request a permit extension?
27. How to renew an expired permit?
28. How do I use a mobile device to submit via portal?