How to add a contact to an existing application?

Go to the Village Website, DOCUMENT CENTER, select the appropriate form, complete, and save as a PDF to your desktop. Selections may be made from Building Permit Forms or Planning Forms (Agent Authorization, Change of Contractor, Sub Contractor Sign On, etc.).

Next, log into your portal account and upload the document. This can be done by clicking the Status and Fees link of the respective module (you will be prompted to search by the application number) OR I recommend using the “My Items” Link and expand the appropriate application type section (Permitting, Planning, or Contractor) find your application, then click the “Upload Submittals” button.

Status And Fees

Submittals 3

This brings you to the Guidelines Page and area to attach the document. If you are uploading an Agent Form, that line item is typically first on the list. If you are attaching a Change of Contractor or Sub Contractor Sign On, those items are not listed so we provided an “Upload Additional Documents” section at the very bottom. Use the “Browse” button to attach your document.

NOTE: if you have more than one document to be uploaded under the “additional” section, please attach them individually. To clarify, click the “Browse” button for each individual document.

Electronic Submittal Guide

Upload Additional Documents

Next, click the “Upload Documents” button to forward all documents to the Village.

Once the upload is complete, you will be brought back to the “My Items” page. Again, expand the appropriate section and find the application to which you want to add the Contact. This time, click on the “Reference Number” and that will open the application’s Status Page.

Once you are on the application’s Status Page, click the “Edit XXX Application Details” link.

Planning Application Status 1

Select the Contact Type from the drop down box.

If the Contact exists in our address book, their name will appear as you type in the “Search for a Person” auto suggest box.

NOTE: if your Contact is not in our address book, you won’t be able to perform this step. The Clerks will add the Contact for you. They will use the information from the document(s) you uploaded.

Planning Application Details.

Sign Out of Portal.

22 Sign Out

Show All Answers

1. Why register for CityView Portal?
2. How to create and activate a portal account?
3. How to register for contractor license? (Required to do work in the Village)
4. How to renew contractor license? (Required Annually)
5. How to renew your planning applications? (Vacation Rental, Dog Friendly Restaurant, A-Frame Sign)
6. How to add a contact to an existing application?
7. How to link portal accounts?
8. Why can't I find my Building Permit or Planning Application?
9. Where can I find forms?
10. How to electronically sign and notarize forms and documents?
11. How to submit a building permit application?
12. How to submit a planning application?
13. How to file a code enforcement complaint?
14. How to apply for a political signage permit?
15. How to save your application to complete at a later time?
16. How to pay fees on an existing application?
17. How do I obtain my Permit Card?
18. How to request annual fire inspection? (Commercial Buildings)
19. How to request a fire & life safety inspection? (Vacation Rentals)
20. How to request a building inspection?
21. How to cancel an inspection request?
22. How to submit corrections or additional documents?
23. How to upload documents?
24. How to add a contact to an electronically submitted application?
25. How to submit a revision to a building permit application?
26. How to request a permit extension?
27. How to renew an expired permit?
28. How do I use a mobile device to submit via portal?