*This electronic ability is only active to those who are the contact type “Applicant” on the application(s)*
Go to the Village Website Document Center and find the appropriate form. If adding an Agent, use the “Agent Authorization Letter”. If adding a Contractor, use the “Sub-Contractor Sign On Letter”. If you are changing the Architect/Engineer or Contractor, use the “Change of Architect/Engineer” or “Change of Contractor” form.
NOTE: You are only able to upload documents when your application status is anything other than “In Plan Check”. So ensure your Application Status is NOT In Plan Check before going ahead with adding a new contact. Also, we request you do not submit New Contacts when the application status is “Incomplete” or “Returned for Corrections” unless you are specifically requested to do so as part of completing or correcting the application.
Sign In to your Portal Account. Select the “My Items” Link and expand the appropriate section to access your application. Click the “Reference Number” to open the Application Status page.
Use the link to the right of the Summary Section “Edit Permit Application Details” to access the next page.
The “Edit Permit Application” page displays your current “Related Contacts”. Just below that grid, find the “Add A Contact” section. Use the drop down box to select the Contact Type.
The use the auto-suggest box to search for the person or business you want to add. Click the button “Add This Contact”. Now all you need to do is upload the corresponding document.
Click the “Return to Status Page” link (conveniently located at both the bottom and top of the page), scroll to the bottom of the Status page and use the “Submittals” link to upload the Contact Add On document. Use the section “Upload Additional Documents” to attach the document, provide a short description (i.e.: add a contractor, add an agent, etc.), and upload the document. Staff will be notified electronically and will contact you if necessary.